Admissions policy


Ark Helenswood Academy is a non-selective 11-18 girls’ academy. We offer 216 places in Year 7 each year.  Applications for admission must be made on East Sussex County Council's Common Application Form.

Applications for entry in September 2017 must be received by the council’s admissions team by 31 October 2016. The council will send parents letters telling them the outcome of their application on 1 March 2017.

You can apply online on East Sussex County Council’s secondary admissions site.

PDF iconHelenswood Admission Policy 2017-18

Where fewer than 216 children apply for places all those who apply will be offered places. Where more than 216 children apply places will be allocated in accordance with the criteria and in the order set out below.

Oversubscription Criteria

Where the Academy is named on a pupil’s Statement of Special Educational Needs or Education Health and Care Plan, that child will be admitted by the Academy. If the number of applications for admission to either the secondary school is greater than the published admissions number, applications will be considered against the criteria and order set out below:

a) Looked After Children and children who have been previously looked after (pursuant to the Admissions Code).

b) Children of staff at the school where there is a demonstrable skill shortage– children of members of staff will have priority in the oversubscription criteria if the staff member is filling a post for which there is a demonstrable skill shortage. Ark Schools is required to approve the Principal’s designation of such posts and confirm the assessment that a member of staff appointed meets the requirements of the shortage. Priority will be limited to one place for each form of entry in any year.

c) Children who at the time of the admission have a sibling who attends the academy. For this purpose “sibling” means a whole, half or step-sister or an adopted child resident at the same address. In respect of applications to the primary school (where applicable), the fact that an applicant has a sibling attending the nursery school will not be a factor giving rise to priority. In the case of multiple births or sisters in the same year group, where there is only one place available in the academy, both will be considered together as one application.

d) Children of staff in the school - where there is no demonstrable skill shortage, priority may be given where the academy is oversubscribed to a child of a person who will have been employed in the academy for two or more years at the time the application for admission is made. Priority will be limited to one place for each form of entry in any year.

e) Children living within a pre-defined community area (see map attached).

f) Distance measurement (outside the community area)- A child’s home will be the address at which the child normally resides and which has been notified to the Academy and other relevant agencies as being the child’s normal place of residence.


Ark Schools Appeals Timetable

September 2017 entry

Appeals for children refused a place at a preferred school for admission to Year 7 in September 2017 will be heard in line with the School Admissions Appeals Code (2012).

  Offer date Deadline for lodging an appeal
Secondary 1 March 2017 19 April 2017
    after 19 April 2017 (late appeals)

‘On-time’ appeals will be heard within 40 school days of the deadline for lodging appeals. Appeals lodged after these dates will be heard within 40 school days of the appeal deadline or 30 school days of being lodged, whichever is the later date.

Parents/carers will be notified of their appeal date by an external agency engaged by the Ark network.

Any additional evidence parents/carers wish to submit in support of their appeal must be sent to the external agency at least 5 working days before the hearing. Any evidence not submitted by this deadline may not be considered by the independent appeal panel.

If you wish to appeal for a place in year 7, please click here for the secondary appeal form. Please contact or the academy if you need a paper form.